Fi-8040
Compact Desktop
Document Scanner
40 pages per minute. 50-sheet ADF. Designed for intuitive, PC-less scanning direct to network or email.
Compact productivity
PC-less scanning
Scan directly to network folders, FTP, or email destinations via the touchscreen.
High efficiency
Fast 40 ppm / 80 ipm scanning speeds for busy office environments.
Versatile ADF
50-sheet capacity; handles plastic cards and long documents up to 5,588mm.
Smart network
Gigabit Ethernet and USB 3.2 integration for flexible deployment.
Applications in Malaysia
Workgroup & Shared Offices
- PC-less scan-to-email via DirectScan
- Shared-network scanning across a small team
- Daily correspondence and form digitisation
- Quick document turnaround without desktop software
Departmental Front Offices
- Invoice and receipt scanning
- HR and onboarding document capture
- Client file digitisation
- ID card and membership record scanning
Light-Volume Corporate Use
- Daily batch scanning under 6,000 sheets
- Compliance and audit document archiving
- Meeting notes and report digitisation
- Compact desk or shared-corner deployment
Why Choose Ricoh fi-8040
- DirectScan enables PC-less scanning straight to email, network folders, or FTP — no computer required at the desk
- 4.3-inch touch screen makes day-to-day operation simple for non-technical staff
- Both USB 3.2 and Gigabit Ethernet support standalone or shared-network deployment
- Compact footprint (292 x 157 x 143mm) fits easily into shared or small-office spaces
- PaperStream ClickScan keeps everyday scanning to a simple one-touch workflow
Ideal for small workgroups and shared offices in Malaysia that want network scanning and PC-less operation without stepping up to a full front-office production scanner.
Key Features
Direct Scan Connectivity
Eliminate the need for a PC. Scan directly to network locations or email attachments using the intuitive, built-in 4.3-inch touchscreen.
Robust Paper Handling
Features a 50-sheet ADF capable of processing various media, from standard documents to plastic ID cards and long paper formats.
Fast & Reliable
Delivers 40 pages per minute (simplex) or 80 images per minute (duplex) at 300 dpi.
Professional Image Quality
Includes PaperStream IP for advanced image enhancement and cleaner output.
Easy Integration
Supported by PaperStream ClickScan for simple, one-touch scanning workflows across Windows, macOS, and Linux environments.
6,000-Sheet Daily Duty Cycle
Sized for light workgroup volumes — enough for a shared desk or small team's daily scanning.
Ricoh fi-8040 compact scanner
- Direct Scan Connectivity Eliminate the need for a PC. Scan directly to network locations or email attachments using the intuitive, built-in 4.3-inch touchscreen.
- Robust Paper Handling Features a 50-sheet ADF capable of processing various media, from standard documents to plastic ID cards and long paper formats.
- Fast & Reliable Delivers 40 pages per minute (simplex) or 80 images per minute (duplex) at 300 dpi.
- Professional Image Quality Includes PaperStream IP for advanced image enhancement and cleaner output.
- Easy Integration Supported by PaperStream ClickScan for simple, one-touch scanning workflows across Windows, macOS, and Linux environments.
Full technical specifications
| Scanner type | ADF (Automatic Document Feeder) / Manual Feed, Duplex |
| Scan speed (A4 portrait) | 40 ppm simplex / 80 ipm duplex (200/300 dpi) |
| Image sensor | CIS x 2 (front x 1, back x 1) |
| Light source | RGB LED x 2 (front x 1, back x 1) |
| Optical resolution | 600 dpi |
| Output resolution | 50–600 dpi (1 dpi increments), up to 1,200 dpi (driver) |
| Output format / color depth | Color: 24-bit · Grayscale: 8-bit · Monochrome: 1-bit |
| Maximum document size | 215.9 x 355.6 mm (8.5 x 14 in.) |
| Long page scanning | Up to 5,588 mm (220 in.) at 200 dpi |
| ADF capacity | 50 sheets (A4 80 g/m² or Letter 20 lb) |
| Expected daily volume | Up to 6,000 sheets |
| Multifeed detection | Ultrasonic overlap detection, length detection |
| Interface | USB 3.2 Gen 1 / USB 3.0 / USB 2.0 / USB 1.1, Ethernet (10BASE-T/100BASE-TX/1000BASE-T) |
Specifications sourced from the official RICOH fi-8040 datasheet (pfu-us.ricoh.com).
General specifications
| Power requirements | AC 100–240V ±10% |
| Power consumption | 19W or less (Operating) · 1.9W or less (Sleep) · 0.15W or less (Standby) |
| Dimensions (W x D x H) | 292 x 157 x 143 mm (11.5 x 6.2 x 5.6 in.) |
| Weight | 3.1 kg (6.8 lb) |
| Supported operating systems | Windows 11, Windows 10, Windows Server 2025 / 2022 / 2019 / 2016, macOS, Linux |
| Included software | PaperStream IP, PaperStream ClickScan |
| Box contents | Scanner, ADF paper chute, AC cable, AC adapter, USB 2.0 cable, Setup DVD-ROM |
Power, environment, OS, and software details from the official RICOH fi-8040 datasheet (pfu-us.ricoh.com).
Product video
Brochure
Price in Malaysia
Single Unit Order
Suitable for home offices, personal workspaces, and individual business users.
Bulk Office Purchase
Ideal for SMEs, companies, schools, and administrative departments requiring multiple units.
Large Quantity Orders
Suitable for tenders, government departments, and organisation-wide deployment projects.
Pricing depends on order quantity, delivery location, and project requirements. Contact us for the latest Ricoh fi-8040 quotation and wholesale pricing in Malaysia.
Comparison Overview
| Feature | Ricoh fi-8040 | Generic Scanner | Manual Filing |
|---|---|---|---|
| Scan Speed | 40 ppm / 80 ipm | Slower | N/A |
| Image Quality | 600 dpi + PaperStream IP | Standard | N/A |
| Connectivity | USB 3.2 Gen 1 + Gigabit LAN | USB Only | None |
| Software | PaperStream IP / ScanSnap Home + Capture | Basic | None |
| Malaysia Supplier Support | Yes ✓ | Limited | No |
IMPROVE YOUR FRONT-OFFICE WORKFLOW
Explore the official product details for the fi-8040.
Frequently asked questions
